Barcode Registration


Barcode is a method representing data in a visual , machine-readable form . Bar code in the form of numbers and parallel lines used universally to identify and track products. Barcodes making doing business much more efficient for Entrepreneurs. Barcodes provide method to track and store information, from individual items to large stocks of thousands or even millions of items. They serve an important role and provide advantages compared with manually entering information.


A barcode essentially is a way to encode information in a visual pattern that a machine can read. ... A barcode scanner reads this pattern of black and white that is then turned into a line of text your computer can understand.


GS1 India is a Standards body (registered under Societies Registration Act 1860) with founder members comprising Ministry of Commerce and Industry, Government of India, CII, FICCI, ASSOCHAM, FIEO, IMC, APEDA, Spices Board, IIP and BIS. In india, GS1 is an organization which allocates barcodes in India. It is affiliated with GS1® a not for profit global standards organization, a global entity that manages and standardizes bar codes across India


There are different types of barcodes which has capacity to holds different data depends upon the requirements of trade items. Hence, GS1 provides tips to choose right Barcode as under:

> GS1 EAN/UPC Barcodes

GS1 EAN/UPC Barcodes are instantly-recognisable barcodes and need to code a trade item that will be scanned at the retail Point-of Sale (POS).They are the longest-established and most widely-used of all GS1 barcodes. Few examples are hereunder:

UPC= Universal Product Code

EAN= European Article Numbers

> GS1-128, GS1 Databar, or GS1 DataMatrix (2D symbol)

The GS1-128, GS1 Databar or GS1 DataMatrix (2D Symbol) can carry any of the GS1 ID keys, plus information like serial numbers, expiration dates and more. These Barcodes are often used to label food. Few examples are hereunder:


GS1 Databar Family

> GS1 2D Barcodes

GS1 2D Barcodes also known as GS1 QR code , required in case to encode a URL into a barcode to make extended packaging information available to the end-user. It looks like squares or rectangles that contain many small and individual dots. Few examples are hereunder:

> ITF-14

A barcode for scanning of outer case only .The ITF-14 barcode can only hold the Global Trade Item Number (GTIN) and is suitable for printing on corrugated materials. Few examples are hereunder:


The pricing for barcode registration in India depends on the basis of the number of barcodes applied for , the annual turnover of the company and the number of years barcode subscription. Followings are the pricing list of subscription fee as under:

  • Barcode fee for 1 year
  • Barcode fee for 2 year
  • Barcode fee for 3 year
  • Barcode fee for 5 year
  • Barcode fee for 10 year
  • Subscription fees consist of:

    Registration Fee: Payable one-time

    Renewal Fee : Payable depending upon subscription validity plan

    Security deposit: Interest-free security deposit payable at registration, and refundable on subscription cancellation

    Taxes: As applicable

    In order to provide financial assistance to Micro & Small Enterprises (MSEs) , Ministry of MSME, Registered MSME subsidies for reimbursement of 75% of one-time registration fee (Under SSI-MDA Scheme) w.e.f. 1st January,2002 and 75% of annual recurring fee for first three years (Under NMCP Scheme) w.e.f. 1st June,2007 paid by MSEs to GS1 India for using of Bar Coding.


    Subscription validity is for the number of years you select (1yr, 2yrs, 3yrs 5yrs or 10 yrs) as per the table below:

    For example : subscription started on 30th May, 2020, for 2 years is valid until 31st March, 2022.


    COMPANY/LLP (Private/Public/OPC/LLP)

    > Applicant Company’s PAN

    > Copy of audited previous balance sheet

    > Letter on company letterhead requesting barcode allotment

    > GST/VAT registration certificate

    > Certificate of Incorporation issued by Registrar of Companies

    > Registrars of Companies (ROC) certificate or Memorandum of Association (MOA)

    > Cancelled cheque copy of the Company/LLP


    > Applicant proprietor’s PAN

    > Copy of audited previous balance sheet

    > Letter on firm’s letterhead requesting barcode allotment

    > GST/VAT registration certificate

    > Cancelled cheque copy


    > Applicant Partnership’s PAN

    > Copy of audited previous balance sheet

    > Letter on firm’s letterhead requesting barcode allotment

    > GST/VAT registration certificate

    > Cancelled cheque copy

    OTHER ENTITIES(Registered Society, HUF etc.)

    > Applicant’s PAN

    > Copy of audited previous balance sheet

    > Letter on letterhead requesting barcode allotment

    > GST/VAT registration certificate or Registrar of Society (ROS) certificate

    > Cancelled cheque copy


    Total time taken is 7-10 working days.